Frequently asked questions

Start with the quote form: tell us the venue, the date and what you want to record, and we’ll reply with an exact quote within one business day. Once you book, the price in your quote is locked even if site prices change, and anything you change after that is quoted and confirmed before it applies. Prefer to skip the form? Email book@podcastingmobile.com, or call or text (702) 498-7850.

Bookings are paid in full to reserve your date, by credit or debit card, ACH bank transfer, or check. If plans change, the refund depends on how far out you cancel:

• 30 or more days before your event: full refund, minus payment processing fees.
• 14 to 29 days before your event: 50% refund.
• Less than 14 days before your event: no refund.

To cancel, email book@podcastingmobile.com, and we count the days up to your first booked day. The full policy is in our booking terms.

Rescheduling is case by case and depends on availability, so tell us as soon as you can. If the show or venue cancels, or events outside anyone’s control stop it, we move you to a new date first, and if no new date works, the normal cancellation terms apply. If we have to cancel, you choose between a new date and a full refund. The details are in our booking terms.

For trade shows, we recommend reaching out 4 to 6 weeks before the show. That leaves time for exhibitor paperwork, the certificate of insurance and a plan for your booth. For hotel, home and office sessions, send your date as soon as you have one, and if it’s closer than you’d like, ask anyway. We’ll tell you plainly whether it can work.

Hourly sessions have a 2-hour minimum, so the smallest hourly booking is $898 (2 hours at $449). Booked time starts when we arrive and includes setup (under an hour) and teardown, and that goes for booth packages and the day rate too. If you need to run long and the crew can stay, extra time is billed at $449 an hour, agreed with you on site before it starts. Every rate is on the pricing page, and the fine print is under hours and extra time.

Yes. We’re based in Las Vegas, work across Henderson, Summerlin, North Las Vegas and the Strip, and travel nationwide and abroad when the budget allows. Outside the metro, the travel day rate starts at $4,999 per day, with flights, hotel and gear shipping quoted upfront and billed at cost. The details are on the pricing page.

Three things: a space, permission to record there, and your guests. We bring the cameras, mics, lights, power and an on-site engineer to run it all, on every package, Booth Basic included. If you have a format, a run of show or a list of questions, send it ahead and we’ll set up around it.

Booth Pro and Booth Showcase put up to 4 people on mic at once, and Booth Basic includes 2 wireless lavalier mics. For hotel, home and office sessions, the standard kit has 3 Shure MV7X podcast mics on floor stands plus wireless lavaliers. Tell us your head count on the quote form and we’ll confirm the setup.

No. If you only need audio, say so on the quote form and we’ll plan the session around the mics. Either way, you get multitrack audio with each mic on its own track. With video, the standard kit adds 3 Sony 4K cameras switched live on site (Booth Basic uses one camera).

Yes, to YouTube, Twitch, X, LinkedIn or a private platform. Live streaming is included in Booth Showcase and quoted with your booking for every other session. Some conventions restrict wireless streaming on the show floor, so we check your show’s rules and work within them.

Yes. A remote guest can join on a monitor on set, so the people in the room can see them and talk with them during the recording. Mention it when you ask for a quote so we plan for it.

Under an hour from load-in to recording, for our standard 3-camera setup. And yes, it counts: booked time starts when we arrive and includes setup and teardown, so plan your recording to fit between the two. The whole kit comes in on one hand truck, so there’s no parade of carts through your booth or lobby.